Project/Events Co-ordinator.

Location Wigan

Contract Permanent

Ref 87

We are currently recruiting for a Project Co-ordinator for our vibrant and dynamic client based in Wigan. The business operates internationally and organises and holds events across Europe and the USA, therefore this role will involve international travel to support the events and projects that you have assisted on.
You will be a confident and outgoing team player who is organised and thrives in a fast paced environment. As part of a highly motivated Project Team you will assist on all aspects of Project Management from conception to delivering the events and being on hand to ensure everything runs smoothly during the event!
You will enjoy travel and will be required to travel internationally several times per year.  
Your responsibilities
  • Responsible for maintaining budget for specific budget items
  • Source hotels for meetings
  • Prepare kick off meeting for project
  • Prepare monthly project update meetings and schedule on the relevant calendars
  • Ensure agenda times work with hotel contract and BEO’s
  • Create a master faculty invitation letter
  • Source all materials needed for the meeting
  • Prepare deliverables for CME accreditation with rest of team
  • Review and approve all signage/website/marketing materials
  • Organize and book faculty dinner
  • Organize rooming list for Staff/Faculty/VIPs
  • Liaise with travel agent to secure faculty flights
  • Determine timing of Staff flights/accommodation, ensure they book in timely manner
  • Overall responsibility for the smooth running of entire event
  • Arrive at least 2 days prior to start of meeting to ensure smooth set up and initiation of event
  • Organize a meeting with hotel contacts at least one day before meeting starts to go over everything
Requirements of the role
  • Must be able to travel internationally
  • Strong administration skills
  • Confident communicator
Mon – Fri 09:00 – 17:00